Stronghold has recently installed a new state-of-the-art industrial shredder at its Kingston facility at Retirement Crescent.
Operations Manager Clive Christie highlighted that Stronghold has had an overwhelming response from their customer base to provide a “one–stop-shop” approach towards records management as they wanted one point of contact and accountability for the preparation of records, the physical storage of documents, digital conversion and secure document destruction.
Christie explained that “accountability, trust and transparency is vital to our business and as such we have devised a systematic process which begins at the initial pickup all the through to the actual destruction”. “Stronghold will collect documents directly from client location where each item is bar-coded and tracked by Stronghold’s content management system to provide detailed item auditing and exact time of destruction. Efficient workflows ensure documents marked for destruction are processed in a secure and timely manner and Stronghold can provide Certificates of Destruction for confirmation. Clients are also able to view the destruction process if required.
Now, in addition to storing physical records for clients in a controlled and secure environment ensuring easy and fast retrieval, both physically and electronically, Stronghold Data Solutions can now fully manage workflow and retention schedules by providing onsite secure document destruction for its clients.
Additionally, along with range of services provided by the records management company, Stronghold Data Solutions also offers a unique service known as the Secure Shred Bin service. This is a secure, convenient and safe way of storing and discarding your unwanted, confidential documents daily.
Stronghold Data Solutions at the client’s request will provide a tamper proof key locked container, which will be placed at a central point in a client’s facility. When full Stronghold will retrieve and destroy all items in these containers.
Stronghold Data Solutions also has a presence in the Caribbean through its partnership with Trinidad’s market leader Chapman’s Records Management. Chapman’s and Stronghold Data Solutions provide one regional service from its Jamaica and Trinidad hubs.
Stronghold Data Solutions is a member of the Prism Services group, a regional business-business outsourcing company with its Head Office based in Barbados and other subsidiaries located in six (5) other Caribbean territories – Trinidad, Jamaica, St. Vincent, Grenada, St. Lucia and Antigua. Regionally Prism Services employs over 200 team members.
Prism Services Jamaica Limited has been operating in Jamaica since the early 90s and currently has a team of forty-five people based in two Kingston offices.
Other Prism companies in Jamaica include Streamline Solutions Jamaica Limited who are the Suppliers and Consultants of Mail Processing Solutions and Prism Services Loyalty Management Services which entails the popular Magna Rewards Programme and Air Jamaica 7th Heaven Frequent Flyer Programme.
Stronghold is a member of PRISM (Professional Records and Information Services Management) International and an Industry member of ARMA (Association of Records Managers and Administrators).
For more information
www.strongholdsolutions.com
www.prismco.com
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